1. Undertake administrative duties within the offices including google docs, excel, word-processing, secretarial and reprographics.
2. Take messages and deal with routine enquiries by telephone, in person or in writing, on behalf of the PE Department.
3. Access all areas of School base, Firefly and other data to write articles, provide lists, analysis and support as required.
4. Keep records of school team training registers and produce reports where necessary.
5. Distribute information to staff, students and parent as and when required.
6. Check accuracy of dates for external coaching invoices in conjunction with Head of School’s PA.
7. Assist with the initial organisation of sporting events by managing entries, spreadsheets and dietary/medical information, contacting external agencies and dealing with flights etc.
8. To contact hotels, sporting venues and other schools and arrange for bookings, hiring of facilities and invites to events
9. Keep record of scores for all competitions, home and away games. TISAC, FOBISIA and all friendly matches.
10. Sports kit management: facilitate and coordinate including measuring the size, placing order with purchasing, informing the parents for the payment/ deposit, distributing to students and making sure the kits have been returned to the cashier.
Weekly Tasks:
1) Collect teamsheets from coaches and upload on to SOCS.
2) Send parents an email of the SOCS teamsheet so they have all of the details.
3) Print off SOCS teamsheets and display on the noticeboard and download it as a PDF, add to the week ahead presentation and put it on the TV.
4) Collect in results from coaches along with pictures and videos. Upload results onto SOCS and save media into Google Drive Folder.
5) After school, take the teamsheets of the fixtures that day and register children on to the bus ensuring only children on the teamsheet go and report any children who haven’t turned up so it can be followed up.
6) Help with kit distribution and liaise with the school shop in the initial weeks and help with queries and issues following that.
7) Organise FOBISIA sports trips with communications with the lead member of PE staff.
8) Create purchase forms when needed, have them signed off by Director of Sport and send for processing.
9) Assist with the ECA provision, communicating with coaches, parents and children.
10) Assist with sending communication on behalf of the PE department
11) Assist with sending take on behalf of the PE department
คุณสมบัติผู้สมัคร
1. A high level written and spoken English and Thai. 2. Experience of record keeping, information retrieval and dissemination of data/documentation. 3. Good skill levels in and experience of Google and Microsoft Office applications, including the use of the internet to access relevant information. 4. Accurate word processing skills. 5. Excellent telephone manner. 6. Ability to work as part of a team. 7. Willingness to be flexible. 8. Previous experience of working in an education environment. 9. Ability to work under pressure and with many interruptions.
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